Our group is the oldest continuing Alumni Association in the United States. In order for an organization to continue to operate successfully, it needs active involvement from its members.
Those of you who have moved a great distance from the Shamokin area can help by giving us financial and moral support. Many of you in the area could become active in the operation of the association.
It is getting more difficult to find new leaders to serve. The executive committee has no idea who is interested in serving as an officer or on a committee. If you are interested in getting involved or would like to suggest an individual who would be interested in helping, please contact any officer of the association. You may want to consider attending any of the 3 meetings (September, January and April) to see how you can help.
Some alumni have asked about the duties of each office, specifically the President and Vice President offices, which open up each year. Below is a brief description of each office. It's encourage that you attend a meeting or two to get an appreciation of the organization and how your efforts can make a difference.
- Establish dates and location for the fall, winter and spring meetings. Lead each of the meetings, providing an agenda. The fall meeting is a dinner, followed by a meeting, which you need to coordinate location, menu, etc. Work with the alumni registrar to send out communication on these events.
- Write a message for the newsletter.
- Coordinate activity with the high school concerning testing for the scholarship program.
- Lead the spring banquet meeting, being involved with the planning and coordination of efforts required with different committees.
- As needed, assist the president with duties, including leading a meeting if they are unavailable.
- Participate in the business meeting of the banquet.
- Provide printouts and labels to class representatives upon request.
- Update alumni database with information received from the high school, email and information found in the newspaper.
- Coordinate efforts with the president and other committees for mailings (meeting, newsletter, etc).
- Provide necrology info and other information to newsletter and banquet programs.
- Take minutes at all meeting, including the banquet.
- Coordinate with web page committee the posting of minutes out to our webpage.
- Clip articles and maintain memorabilia.
- Enter receipts, make deposits, pay outstanding bills, print reports and reconcile bank statements on a monthly basis as needed.
- Enter all funds received at the banquet and through the mail into the computer database.
- Make deposits to the General, Educational and Special Funds as needed.
- Prepare information for Newsletter and give it to the Invitation Committee.
- Get info from Guidance Counselor on award winners. Estimated to have 12 award winners, of which 4 are paid through the Coal Township Alumni Association.
Money is withdrawn from accounts and money orders are obtained for other awards. Assist in the scholarship winners process with the bank and school as needed.
- Prepare financial statements for meetings and auditing.
- Coordinate the posting of scholarship and other financial information to our web page with that committee.
General Fund Financial Situation
We mail newsletters to over 11,000 alumni each year. The amount of money contributed to the General Fund in 2005 was by 336 members. This represents only 2.8% of the membership and brings our General Fund balance from $12,011.11 at the start of 2005, to $7,043.35 on December 31st, 2005. We usually like to keep a $12,000 balance. Contributions to the general fund for 2006 to present were up greatly - getting additional help from anniversary classes. We appreciate your help. Please keep encouraging members to give to the general fund with annual dues contributions. Below are balances since 2001 for reference.
While we greatly appreciate your support to both the General and Educational funds, we wanted to make the membership aware of the low contributions to the General Fund.
Details on exact contributions are available in our annual Alumni Association Newsletter. It's published and mailed in the spring to over 11,000 alumni. Please review your dues and fund(s) giving as you enjoy the newsletter. This newsletter is also available on our web site from the main home page. See the Treasurer's Report on the most current newsletter for the full details of the General Fund financial situation. This newsletter is available on the alumni web page.
We encourage alumni to keep dues current and to become involved (contributing financially and committee work) when possible.
Thanks for your help.
Short Term Needs
The Alumni Association alternates male/female Presidents each year.
We are currently looking for a female alumni to serve as Vice President starting in May 2017, then President for the association in May 2018. If you are interested or have a suggestion, please contact an alumni association officer.